Privacy Policy

Utah Cultural Alliance Privacy Policy

Effective Date: [Insert Date]

1. INTRODUCTION

Utah Cultural Alliance ("UCA," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (utahculturalalliance.org) and use our services.

By using our website and services, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.

2. INFORMATION WE COLLECT

We collect information you provide directly to us, information we collect automatically when you use our website, and information from other sources.

Information You Provide Directly

We collect information you voluntarily provide when you:

Subscribe to our newsletters or communications

Make donations or payments

Submit forms, applications, or surveys

Post content in member forums or discussion areas

This information may include:

Contact Information: Name, email address, phone number, mailing address

Organization Information: Organization name, title, role, organization type, EIN

Account Information: Username, password, account preferences

Payment Information: Credit card numbers, billing address (processed through secure third-party payment processors)

Professional Information: Areas of expertise, professional interests, career information

Communication Preferences: Newsletter subscriptions, event notifications

Event Information: Attendance records, dietary restrictions, accessibility needs

Demographic Information: Geographic location, organization size (voluntarily provided)

Information Collected Automatically

When you visit our website, we automatically collect certain information about your device and usage, including:

Device Information: IP address, browser type, operating system, device identifiers

Usage Data: Pages visited, time and date of visits, time spent on pages, links clicked

Location Information: General geographic location based on IP address

Cookies and Similar Technologies: See Section 6 for details

Information from Other Sources

We may receive information about you from:

Other members who refer you for membership or events

Partner organizations with whom we collaborate

Publicly available sources relevant to our nonprofit mission

Social media platforms when you interact with our content

3. HOW WE USE YOUR INFORMATION

We use the information we collect for purposes consistent with our nonprofit mission, including:

Service Delivery

Process membership applications and renewals

Manage your account and provide customer support

Process event registrations and send event-related communications

Process donations and provide tax receipts

Deliver member benefits and resources

Facilitate networking among cultural organizations

Communications

Send newsletters, program updates, and educational content

Notify you about upcoming events, workshops, and opportunities

Share relevant grant opportunities and resources

Respond to your questions and requests

Send administrative messages about your account or services

Improvement and Analytics

Analyze usage patterns to improve our website and services

Develop new programs and services for the cultural sector

Conduct research on the Utah cultural community

Generate aggregate statistics about our membership and sector

Legal and Safety

Comply with legal obligations and regulations

Protect the rights, property, and safety of UCA, our members, and others

Enforce our Terms and Conditions

Maintain the security and integrity of our systems

4. HOW WE SHARE YOUR INFORMATION

We do not sell, trade, or rent your personal information. We may share your information in the following circumstances:

With Your Consent

When you explicitly agree to specific sharing

For member directories (opt-in only)

For networking purposes at events (with permission)

Service Providers

We share information with third-party vendors who help us operate our organization:

Payment processors for donations and fees

Email service providers for communications

Event management platforms

Cloud storage and hosting services

Analytics providers

Professional service providers (accountants, attorneys)

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

Partner Organizations

For collaborative programs with your consent

For grant applications that benefit the cultural sector (aggregated data only)

With funders as required for grant reporting (anonymized unless otherwise agreed)

Legal Requirements

We may disclose information if required to do so by law or in response to:

Court orders or subpoenas

Government or regulatory requests

To protect our rights or property

To prevent illegal activities or harm

Organizational Changes

If UCA undergoes a merger, acquisition, or sale of assets, your information may be transferred to the successor organization, which will continue to honor this Privacy Policy.

5. DATA SECURITY

We implement appropriate technical and organizational security measures to protect your personal information, including:

Encryption of sensitive data in transit and at rest

Secure servers and databases

Regular security assessments and updates

Limited access to personal information on a need-to-know basis

Employee training on data protection

Secure disposal of personal information

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but commit to notifying you of any breaches as required by law.

6. COOKIES AND TRACKING TECHNOLOGIES

What Are Cookies

Cookies are small text files placed on your device when you visit our website. We use cookies and similar technologies to:

Remember your preferences and settings

Understand how you use our website

Provide a personalized experience

Analyze website performance

Types of Cookies We Use

Essential Cookies: Required for website functionality and security

Analytics Cookies: Help us understand website usage and improve our services

Preference Cookies: Remember your settings and choices

Marketing Cookies: Used to deliver relevant content and measure campaign effectiveness

Managing Cookies

You can control cookies through your browser settings. Options include:

Accepting all cookies

Being notified when cookies are set

Rejecting all cookies

Note that disabling cookies may limit your ability to use certain features of our website.

7. YOUR RIGHTS AND CHOICES

Access and Correction

You have the right to:

Access the personal information we hold about you

Request corrections to inaccurate or incomplete information

Receive a copy of your information in a portable format

Communication Preferences

You can manage your communication preferences by:

Updating your account settings

Using unsubscribe links in our emails

Contacting us directly to change preferences

Account Deletion

You may request deletion of your account and associated personal information. Note that we may retain certain information as required by law or for legitimate business purposes.

Do Not Track

Our website does not currently respond to Do Not Track browser signals. However, you can manage tracking through cookie settings and browser privacy controls.

8. CHILDREN'S PRIVACY

Our website and services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13, we will take steps to delete it promptly.

For youth programs (ages 13-18), we require parental consent when applicable and limit data collection to what is necessary for program participation.

9. THIRD-PARTY LINKS

Our website may contain links to other websites not operated by us. We are not responsible for the privacy practices of these sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. INTERNATIONAL USERS

Our website is operated in the United States. If you access our website from outside the United States, your information will be transferred to and processed in the United States. By using our website, you consent to this transfer and processing.

11. CALIFORNIA PRIVACY RIGHTS

California residents have additional rights under the California Consumer Privacy Act (CCPA), including:

The right to know what personal information we collect, use, disclose, and sell

The right to request deletion of personal information

The right to opt-out of the sale of personal information (we do not sell personal information)

The right to non-discrimination for exercising privacy rights

To exercise these rights, please contact us using the information in Section 14.

12. DATA RETENTION

We retain your personal information for as long as necessary to:

Provide the services you requested

Comply with legal obligations

Resolve disputes and enforce agreements

Maintain business records for analysis and audit

Specific retention periods:

Member account information: Duration of membership plus 7 years

Event registration: 3 years

Donation records: 7 years (as required by IRS regulations)

Email communications: Until you unsubscribe

Website analytics: 26 months

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by:

Posting the updated policy on our website

Updating the "Effective Date" at the top of this policy

Sending an email to registered members (for significant changes)

Your continued use of our website after changes indicates acceptance of the updated policy.

14. CONTACT INFORMATION

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Utah Cultural Alliance
Attn: Privacy Officer
[Address]
[City, State ZIP]
Email: [privacy contact email]
Phone: [phone number]

For the fastest response, please email us with "Privacy" in the subject line.

15. ACCESSIBILITY

We are committed to ensuring this Privacy Policy is accessible to individuals with disabilities. If you need this policy in an alternative format, please contact us using the information above.

16. GOVERNING LAW

This Privacy Policy is governed by the laws of the State of Utah, without regard to conflict of law principles. Any disputes arising from this policy shall be resolved in the state or federal courts located in Utah.

Last Updated: [Date]

Utah Cultural Alliance is a registered 501(c)(3) nonprofit organization committed to protecting your privacy while advancing Utah's cultural sector.