Job Posting: Registrar @ NEHMA (Utah State University)


Coordinator of Programs III - Museum Registrar – Nora Eccles Harrison Museum of Art at Utah State University

Position Summary:

Under administrative supervision, oversee care and management of permanent collection of 5,100 artworks and all objects in custody, including responsibility for inspection, identification, description of condition, transporting, reporting, and recording of incoming and outgoing loans. Manages art storage and facilitates access to collection objects as original resource material for students, faculty, and scholars.


Responsibilities include, but are not limited to:

1. Create and manage collection and exhibition records and materials, including accessioning and deaccessioning records, database entry, associated records and files such as object files, donor files, photographic records and image files, condition reports, and inventory and location records. Create and oversee all legal documents and contracts pertaining to collection objects (gift and purchase agreements), exhibitions, loans, and conservation needs and process paperwork through university offices as appropriate for institutional approval.

2. Coordinate all aspects of loans—both incoming and outgoing—including packing, shipping, unpacking, condition reports, insurance coverage, photographic records, object information, location records, incident reports and other documentation. Also coordinate museum-generated traveling exhibitions.

3. With the cooperation of the appropriate curator, carries out limited research in order to document objects and artists in the collection. Schedules, monitors and facilitates conservation treatments. Under the direction of the Director and the appropriate curator, develops and implements Collection Management Policy and Disaster Preparedness Plan. Assists with the ongoing care and security of the museum's collection and objects in custody by monitoring the environmental conditions of art storage, galleries, and other facilities, making installation preparations, checking light levels in galleries, and making art handling recommendations.

4. Under the direction of the Director and appropriate curator, assists in the installation of exhibitions including the permanent collection and temporary and traveling exhibitions. When needed supervises interns and student workers in preparing galleries for installation of an exhibition.

5. Develop art storage protocols and manage efficient storage methods to ensure safety and security of artwork.

6. Plan and implement routine and regular collection inventory; maintain and update facility reports.

7. Assist with collection photography and image management.

8. Under the direction of the appropriate curator, manages and facilitates access to collection objects as original resource material for students, faculty, and scholars.

9. Monitor budgets and make recommendations for activities pertaining to the documentation, safekeeping, and protection of the collection.

Dept/College Highlights:

For more information regarding the Nora Eccles Harrison Museum of Art, please go to our website at:

Minimum/Preferred Qualifications:

Minimum Qualifications:

  • Bachelor’s degree in art history, museum studies or related discipline OR 4 years of related experience.
  • Knowledge of Windows based software including: Word, Access, Excel, Photoshop and Publisher.
  • Experience working with collection management system databases. 
  • Good ability to analyze and resolve problems.
  • Good oral and written communication skills and interpersonal skills.
  • Flexibility to handle multiple requests simultaneously.
  • Neat handwriting and ability to manage multiple levels of documentation with attention to detail.
  • Good attention to detail and time management skills.
  • Ability to walk and carry small and/or unusually shaped objects. Ability to push, pull and navigate carts with heavy pieces of furniture through narrow passages with and/or without assistance.
  • Ability to reach objects and supplies in high places, and climb and balance on ladders. Ability to stoop, kneel, and crouch. Ability to lift and push or pull to 50 lbs. 
  • Availability to work a few evenings and/or weekends for special events and installations.

Preferred Qualifications: 

  • Master’s degree in art history, museum studies, or related discipline. 
  • Proficiency with Windows based software including: Word, Access, Excel, Photoshop and Publisher.
  • 2+ years of museum related experience in a registration or collections management position with an emphasis in permanent collections.
  • Working knowledge of professional museum standards, including: legal and ethical best practices in collections management; registration procedures for acquisitions, deaccessions and loans; fine arts insurance, risk management, documentation, art handling, and packing and shipping art; laws pertaining to NAGPRA and others related to repatriation.
  • Working knowledge of collections management system databases, preferably EmbARK and Web Kiosk.
  • Experience in a supervisory role over interns, student workers or other staff.

Opportunity Type:

Full-Time w/benefits package

Percent of Time or Hours per Week:

40 Hours per week

Advertised Salary:

Commensurate with abilities and excellent benefits package


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